Eforms – Individual
We can now do the electronic form 4 for ATF. Here’s the information you will need to know:
You MUST create an Eforms account before we can do any filing. Create your account at https://eforms.atf.gov. We will need your username and 4 digit pin when filing.
Fingerprint cards are fine. We can mail then to ATF once the eform is completed. We can also do electronic fingerprints. This will allow us to upload your prints with the application. Cost for electronic fingerprinting is $20. In addition, we can keep these on file for your next application.
We need an electronic passport photo, emailed or texted to us. There are many apps available for your cell phone to do this. Requirements: Clear image of your face, take off your glasses, use plain white or off-white background. No shadows. We can do a few adjustments on the picture.
Submitting an Eform with a trust is a little different. We will do another post for steps using a trust or corporation.
Intended Use of Form
This form is filed to obtain permission from ATF to transfer a registered NFA firearm. The tax liability must be paid electronically prior to the submission of the application.
If the Transferee is a trust or corporation/legal entity, the submitter must provide documentation of the existence and validity of the entity, which includes complete and un-redacted copies of partnership agreements, articles of incorporation, corporate registration, and declarations of trust, with any trust schedules, amendments, attachments, exhibits, and enclosures.
Any required documentation must be uploaded within the eForms application at the time of submission. The system provides an attachment function at the Electronic Document train-stop. The typical types of attachments are identified in a drop-down menu. If the type of attachment is not identified in the drop-down, select “OTHER” and describe the type of documentation in the corresponding field.
The Transferor and Transferee must create a PIN (Personal Identification Number) prior to submitting the eForm 4 application. The PIN must be used by the Transferor and Transferee to digitally certify and sign the eForm.
Special Instructions for Individuals, Trusts and Legal Entities
FILING AS AN INDIVIDUAL
The Transferee must attach a digital photo in the Photo function on the Responsible Person tab. The Transferee must also provide his or her fingerprints on Form FD-258. You will be given an opportunity to attach electronic copies of your FD-258 while executing your application. If you chose to submit paper copies of the FD-258, the fingerprints will be submitted separately from the application. Upon submission of the application, the eForms system will email a cover sheet to the Transferee. The cover sheet is to be printed as it will provide the control number of the transaction and the address where to send the fingerprint cards. The cover sheet and fingerprint cards MUST be mailed to the NFA Division within 10 business days of filing the application. The attachments are sometimes only seen when opening the email with a computer as opposed to a personal phone or iPad.
FILING AS A TRUST OR OTHER LEGAL ENTITY
In addition to providing the documentation of the existing trust or corporation/other legal entity within the Electronic Document train-stop, the Transferee must electronically provide a photograph and completed ATF Form 5320.23, NFA Responsible Person Questionnaire (RPQ), for each responsible person (see definition 1.e on the instruction page) of the trust or corporation/other legal entity. The Transferee will identify each responsible person and attach the photograph and a scanned, hand-signed, RPQ from that person. All photographs and RPQ forms must be attached to the application prior to submission.
Additionally, the responsible person must also provide his or her fingerprints on Form FD-258. You will be given an opportunity to attach electronic copies of your FD-258 while executing the application. If you chose to submit paper copies of the FD-258, the fingerprints will be submitted separately from the application. Upon submission of the application, the eForms system will email a cover sheet to the Transferee listing the names of the responsible persons. The printed cover sheet and the fingerprint cards for all RP’s MUST be mailed in one batch to the NFA Division within 10 days of filing the application. The attachments are sometimes only seen when opening the email with a computer as opposed to a personal phone or iPad.
Please note that the Form 5320.23, NFA RPQ, form is available in a fillable version on the ATF website (www.atf.gov). The form can be completed then printed for hand-signature and scanning.